In order to process a Bill the computer needs to know how to format the document and which Sections of the work to include in this Bill.
It gets this information from the Bill Formatting and Site Layout and the relevant files for both sets of data must be specified within the Bill Type before the Bill can be processed.
Details of how to use the Bill Formatting are given in Chapter 16 (Formatting) and details of how to use the Site Layout are given in Chapter 15.
Before any calculation can be done, the Bill Type Worksheet must be completed.
Enter a name for the bill.
Enter the revision number.
The classification of the bill, either Trade (SMM6) or Work Group (SMM7), must be specified on the worksheet by T or W.
This option is available for both Work Group and Trade Bills and will produce a Standard, Trade or Work Group order Bill or an Elemental Bill of the BCIS type (or any alternative format according to the coding used at the Elemental code level) or an Abstract (formerly known as Analysis report).
This option is available for both Work Group and Trade Bills. The layout of the Bill is the same as the Standard Work Group/ Trade Bill but in this case the quantities for each item are analysed on a room-by-room basis and the quantities for each room are printed against the room code underneath the relevant item. The quantities for each room are divided into the gross quantity; the amount of any adjustment made to the item and the net quantity. The total of adjustments includes only those made using the adjustment code facility. Other adjustments made simply by adding or deducting items with a full item code will be included in the gross quantity.
Where quantities are generated using Auto-Trad, this routine produces a traditional Bill Abstract.
The following data fields only require entries if the Bill is to be priced.
This option allows for different tenders for the same bill.
This allows prices to be updated at a later date using the original Bill Base Date as a reference.
This field takes one of 3 values N, S or E.
Normal N will establish the bill sortation mechanism to insert the dimensions (and other variable data) after item code level 2a.
Special S will introduce the dimensions etc. after item code level 2b
Extended E will introduce the dimensions etc. after item code level 2d
This option prices an elemental bill.
Enter the name of the Price Library contained within the Master Price File to be used in conjunction with this Bill Type.
This is a contract that contains the Price Reference Library acting as the Master Price Library.
The Bill Production routines take the data from the preceding Calculation process and format it into the final document.
Since it uses the appropriate calculated data it is essential that the corresponding calculation routine has been run before you try to produce the final document. It isn't essential that any errors produced by the calculation process have been corrected but if they haven't been the final document will reflect the errors.
The Production process gets the required format from the Format worksheets paginates the data and word processes the document into it's final form.
To produce the Bill of Quantities, select this option and enter the correct Bill Type.
This option is explained in detail in Chapter 18 - Pricing.
This option is explained in detail in Chapter 19 - Valuations
Send mail to
with questions or comments about this web site.